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OCTOBER E-BOARD MEETING MINUTES

Attendees:  Peter, Hilary, Kip, Tom, Marlene
Absent:       Gabe, Greg, Mollie, Mister
A. Dinner:
Suggest to incoming VP-Memberships that it is advisable to keep a separate sign-in for elected officials (to speed their movement into the room and to keep the Membership tally clear).
Hilary suggested Dems see Rita’s Facebook page for great photos!
B. Delegate Submission:
Peter will have emailed Rocky the delegate info on the official form.
Consensus was reached that including delegate candidate statements on the ballot was a good idea.
C. November 28 programming:
See meeting preview.
D. Holiday Party:  Dessert potluck at Hilary’s on Friday, December 8, starting at 7 pm.  Hilary will provide the mulled wine. Peter will check to see if Mister, Mollie and Gabe can attend.
E. Next year’s officers:   Currently we have vacancies in Membership, Publications, and Records.
Peter will talk to other current officers to determine whether they are continuing.
G. Website/Newsletter/data topics: The Board discussed the way in which our Publications need management by someone with an  IT background and web experience.  We also discussed how the Membership role might be enhanced by a database application (e.g. SQL) to enable keeping member lists, dues paid, and the ability to link to mailing/e-distribution (MailChimp, etc) to be done more coherently.
2018 Budget:
Greg and others attending thought some budget amendments should be discussed at the next meeting, probably mostly 2018 calendar year costs or revenue.
– cost for an IT consultant to help with Pubs and Memberships
– cost for postcard stamps & first class stamps (to be purchased before January 26 when USPS rates go up) for endorsement meeting
– cost of Feb 2018 meeting at ECHS for the AD15 endorsement, and July or Aug meeting for other, downticket endorsements
– increased fee for those few (~ 35 people) who receive a hardcopy newsletter.  Tom Cesa suggests that the price should be an amount that is distinguishable from a regular membership.
2018 Meeting Plans:
Peter – January meeting:  elect officers; setup 2018 calendar of topics
Peter – February 27 meeting:  AD15 Endorsement.   At least 9 candidates at 10 minutes per?   Invite our current assemblymember Tony Thurmond to attend.
Peter/Mister – Save the Date announcement at this Sat. Nov 4 forum at CCC re Feb 27 2018 for AD 15 candidates/endorsement.
Peter- to contact WCCUSD about the cost of venue.
Peter- July or August:  Candidate meeting at ECHS for down ballot races:  city council, community college, District Attorney, Regional Parks, Assessor, etc.
–Recruit walkers for November ballot….
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50-WORD DELEGATE STATEMENT DUE OCTOBER 27

The 50-word statements from each delegate candidate, to be included on the ballot distributed at our annual dinner, must be received by 5 p. m, Friday, October 27. Email your statement to President Peter Chau at ecdc.pres@gmail.com. Thanks!

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HOW YOU CAN HELP THE ECDC ENDORSE A CANDIDATE FOR AD 15

Do YOU want to be a delegate to the caucus which endorses in the 15th Assembly District race? This caucus will be held in early January, 2018; absentee voting will be permitted.

With this article we are asking YOU to consider being a delegate to the endorsing caucus, and providing you with instructions on how to vote on the selecthelpion of our delegates.

We had originally planned to elect our endorsing delegates at our September, 2017 meeting, but decided to postpone that vote to our November meeting since our September agenda was very full. We have just learned that we must provide the names of our delegates to our regional director by November 2, several weeks before our meeting date.

Our executive board has arrived at the following solution to this time conflict: We will have ballots for these positions available at our annual dinner. However, you do not have to attend the dinner to vote.

ECDC members who are attending the dinner will receive their ballots with their name tags; ECDC members who are not attending the dinner may pick up a ballot at the dinner check-in at the Arlington Community Church in Kensington anytime between 6:00 pm and 7:00 pm. All ballots must be turned in by 7:30 pm.

IF YOU WANT TO RUN TO BE AN ENDORSING DELEGATE –
Please email our club President, Peter Chau, at ecdc.pres@gmail.com, with the subject line: I want to run. Please include a candidate statement of up to 50 words in the body of your email.

Remember, this is an open vote; your ballot will be read aloud at the endorsing caucus, and all attendees and candidates will know how you voted.

Our members will be interested to know which candidates you will be supporting, or if you are considering voting No Endorsement.” If you want to be a voting delegate and have not decided who to support, you should include some information about the criteria you will be using to decide which candidate you will vote to endorse. This position is not for those who consider their vote to be personal and private.

The ballots will include your name and your candidate statement. Members will be permitted to vote for up to 7 delegates. Ballots with more than 7 votes will not be counted. The 7 highest vote getters will be our representatives; we will notify the 8th and 9th highest vote getters than they will be listed as alternates for any of the first 7 who are found to be ineligible due to voter registration or residency problems.

For more background on the CDP endorsement process and the background on the ECDC decision to elect our voting delegates, please see the article http://ecdclub.org/proposed-standing-rule-changemeaning-background-impact/ which was published on the Club’s website on August 17.

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